The OIPC is undertaking a review of its resources. If there is a resource from the previous website that is no longer available, please contact the office.
This document provides guidance on how to prepare an Access Impact Assessment for proactive disclosure of information. Published in September 2016.
This brochure provides an overview of the functions of our office in regards to access to information laws in Alberta. Feel free to print for various meetings or events, or contact our office and we will provide you with printed copies. Published in June 2015.
This was a presentation at the Forum on the Application of Solicitor-Client Privilege on February 10, 2009.
This document defines how evidence and arguments are defined for inquiries before the OIPC. Published in May 2012.
This practice note outlines the procedures when a matter before the OIPC goes to inquiry. Published in May 2012.
The instructions provided in this practice note regarding records and indexes apply to public bodies, organizations and custodians in inquiries that involve their refusal to disclose information in response to an access request. Published in May 2012.
This advisory was developed to assist public bodies, health custodians and private organizations with preventing and responding to ransomware cyberattacks. Published in March 2016.
On October 11, 2002, the Commissioner wrote to the federal Minister of National Revenue expressing concerns about Canada Customs and Revenue Agency's air traveler surveillance database.
The Commissioner has the power to authorize a public body, custodian or organization to disregard certain access requests or correction requests made to the public body, custodian or organization. The criteria for authorizing a public body, custodian or organization to disregard a request or requests are set out in section 55(1) of the Freedom of Information and Protection of Privacy Act (FOIP Act), section 87(1) of the Health Information Act (HIA), and section 37 of the Personal Information Protection Act (PIPA). Published in June 2017.
The form is meant to authorize another individual to represent you in a request for review, privacy complaint or inquiry. Published in June 2016.
As part of the Government of Alberta's review of the Freedom of Information and Protection of Privacy Act (FOIP Act), the Commissioner made two submissions as part of a public consultation process. The other submission was titled Making the FOIP Act Clear, User-Friendly & Practical. Published in July 2013.
On September 25, 2013, the Commissioner made a speech at the Sunshine Summit asking the question, "Who's defending your right to know?"
On November 9, 2016, the Commissioner wrote to the Minister of Health seeking clarification on certain provisions of Bill 28 - the Public Health Amendment Act, 2016.
On March 4, 2015, the Commissioner, in partnership with Ontario and British Columbia's Information and Privacy Commissioners, provided recommendations to the Standing Committee on Public Safety and National Security for Bill C-51, The Anti-Terrorism Act, 2015.
This form is to be used by organizations, custodians and public bodies for reporting a privacy breach to the Commissioner. Updated in August 2018.
On October 2, 2014, the Commissioner wrote a letter to the Calgary Police Service's Chief of Police to raise a number of privacy and access to information issues about its plan to pilot the use of body-worn cameras by its officers.
This document helps organizations, custodians and public bodies in understanding some causes of breaches and recommendations to prevent breaches. Published in 2012.
If during a request for review or complaint process the contact information changes, fill out this form to update contact information. Revised in January 2010.
Following up on a letter to the Council of Ministers of Education, Canada from all federal, provincial and territorial privacy protection authorities, the Commissioner wrote to Alberta's Minister of Education to highlight some ongoing initiatives in Alberta to enhance privacy education. The letter was sent to the Minister of Education on November 8, 2017 during Media Literacy Week.
The Commissioner wrote a letter in response to the Government of Alberta's public consultation on the practice of police street checks. The consultation's purpose was to help in the development of provincial guidelines for the practice of police street checks. Published in October 2017.
In December 2016, Canada's privacy commissioners and ombudspersons submitted a letter to the Government of Canada on its national security framework consultation.
Federal, provincial and territorial privacy protection authorities called on Ministers of Education to clearly and concretely include privacy education as a component in digital literacy curricula across the country. The letter was sent to the Council of Ministers of Education, Canada on November 3, 2017.
On June 2, 2014, the Commissioner, in partnership with Ontario and British Columbia's Information and Privacy Commissioners, wrote to the Standing Committee on Justice and Human Rights expressing concern about Bill C-13, the cyberbullying and "lawful access" bill.
On October 27, 2016, Commissioner Jill Clayton delivered a keynote presentation at Cybera's 2016 Cyber Summit, which focused on the Internet of Things, privacy breaches, privacy education, and privacy law from a European context.
On January 28, 2016, the Commissioner submitted an op-ed to the Edmonton Journal and Calgary Herald for Data Privacy Day to emphasize the importance of valuing and protecting personal information by raising awareness about privacy breaches.
This letter to the editor was sent in response to an article in the Edmonton Journal about crime in Edmonton. The Commissioner noted that misleading readers with headlines about crime statistics increases fears, which then leads to more calls for surveillance, when, in fact, crime rates had decreased in the city.
This paper, Deputizing the Private Sector: Requiring the Collection of Personal Information by Non-Government Entities for Law Enforcement or Other Purposes, looks into the collection of personal information by non-government entities (typically a private sector company) for disclosure to and use by government or law enforcement. The choice of who collects personal information has consequences for the privacy rights of individuals. Using examples of bylaws or legislation developed in Canada and elsewhere, the authors provide advice for assessing the collection decisions made by legislators and policymakers. Specifically, the authors identify aspects that matter to privacy (p. 19) and ideas for evaluation of personal information collection choices (p. 23). Published in May 2015.
The OIPC commissioned research that examines the implications of different models that governments use to handle access to information requests. Specifically, it compares a decentralized system where the response mandate is held by individual government departments in contrast to a system where response is centralized in one government department. Published in June 2018.
On October 31, 2002, the Commissioner wrote to the federal Minister of Justice expressing concerns about DNA data bank legislation.
In response to the Government of Alberta's announced review and consultation process, the Commissioner submitted this report, which contains ideas, suggestions and recommendations for amending the FOIP Act such that Alberta’s access to information and protection of privacy legislation might become a leading example for other jurisdictions. Published in July 2013.
In response to the Government of Alberta's announced review and consultation process, the Commissioner submitted this report, which contains recommendations for technical amendments to the FOIP Act. Published in July 2013.
The OIPC commissioned a general population survey to assess Albertans' awareness of and views on privacy issues. Published in August 2000.
The OIPC commissioned a public opinion survey to assess Albertans' awareness of access and privacy issues and laws. Published in April 2013.
Albertans believe strongly that it is important to protect privacy and the right to access information in Alberta. The survey, conducted in October 2017, showed that 95% of respondents believe it is important to protect the privacy of personal information, but only 27% felt more secure about the privacy of their own personal information today than they did five years ago. More than 90% of respondents felt it is important to protect their right to access information, although only 39% were confident about their ability to exercise that right. Published in November 2017.
This is an executive summary of the general population survey the OIPC had commissioned to assess Albertans' awareness of and views regarding privacy issues. Published in August 2000.
This paper analyzes various Canadian and international government sharing initiatives with a perspective on privacy. It provides a framework for analysis of these projects, identifies project risks and strategies to mitigate risks, and broadly examines actions taken to protect privacy in the context of multi-stakeholder citizen-centred information sharing projects. Published in January 2015.
The guidance is meant to assist law enforcement agencies, other public bodies or private organizations develop policies and procedures governing the use of body-worn cameras. This document was developed in partnership with information and privacy authorities from across Canada. Published in February 2015.
The purpose of this was to set out guidelines to follow when developing systems and procedures to maintain the confidentiality and integrity of personal information received and transmitted by fax. Published in October 2002.
This framework is intended to help educators teach students about responsible and ethical use of new technologies in the digital age. It is of general application meant to be adapted for local educational purposes, laws and regulatory approaches. Published in October 2016.
The following page includes joint resolutions agreed upon by federal, provincial and territorial Information and Privacy Commissioners and Ombudspersons across Canada. The information is linked to the Office of the Privacy Commissioner of Canada's website. The page also includes a Memorandum of Understanding on privacy in the private sector between the Privacy Commissioner of Canada, and Information and Privacy Commissioners of Alberta and British Columbia.
This document outlines the four key steps in responding to privacy breaches for use by organizations, custodians or public bodies. The purpose is to provide guidance on how to manage a privacy breach. Updated in August 2018.
Information for teachers and students in the form of a lesson plan to learn about personal information, privacy and privacy laws. Published in September 2015.
On October 11, 2002, the Commissioner wrote to the federal Minister of Justice regarding a consultation on lawful access.
This independent research literature review was meant to highlight materials realted to privacy and surveillance as they affect social behaviour. Published in August 2003.
As part of the Government of Alberta's review of the Freedom of Information and Protection of Privacy Act (FOIP Act), the Commissioner made two submissions as part of a public consultation process. The other submission was titled Becoming a Leader in Access and Privacy: Submission to the 2013 Government of Alberta FOIP Act Review. Published in July 2013.
On June 11, 2014, the Commissioner submitted comments and recommendations regarding the Government of Alberta's Municipal Government Act review where it intersected with access and privacy laws.
On February 19, 2003, the Commissioner submitted concerns to the Standing Committee on Citizenship and Immigration about a proposed national identity card.
On September 28, 2016, the Commissioner submitted an op-ed to the Edmonton Journal and Calgary Herald for Right to Know Day, or the International Day for Universal Access to Information, to speak to importance of the right of access to personal information. "So, as we celebrate access to information this year, let’s remind ourselves that it’s not just about exposing secrets or advancing private interests. We are recognizing our right to know what governments know about us."
In September 2004, the Commissioner wrote an open letter in support of the efforts of B.C.'s Information and Privacy Commissioner who was investigating the implications of the USA's PATRIOT Act on Canadians' personal information.
This document outlines six principles to consider when planning for an information sharing initiative. The principles are transparency, legal authority, privacy impact assessments, access and correction, accountability and oversight. It also provides links to related documents. Published in June 2017.
This guidance is meant to help first responders, health custodians, government workers, organizations and citizens know how personal or health information may be shared during a disaster or emergency situation. Privacy laws are not a barrier to appropriate information sharing in these circumstances. The practices outlined are largely applicable to organizations in all Canadian jurisdictions. Published in May 2013.
This brochure provides an overview of the functions of our office in regards to privacy laws in Alberta. Feel free to print for various meetings or events, or contact our office and we will provide you with printed copies. Published in June 2015.
This practice note was developed for the OIPC's reviews and inquiries in which a respondent (public body, organization or custodian) to an access request has claimed solicitor-client privilege or litigation privilege. Published in December 2016.
This Special Report was submitted to the Legislative Assembly. It requests that the FOIP Act be amended to give the Commissioner the power to require public bodies to produce records over which solicitor-client privilege and other similar privileges are claimed, when necessary. This amendment is proposed to ensure there is an accessible, affordable and timely way for Albertans to seek review of government and other public bodies’ responses to access requests. The requested amendment will also enhance Albertans’ participation in the democratic process to hold their government to account through an effective access to information regime.
On March 3, 2014, the Commissioner provided comments the proposed Health Charter and Health Advocate Regulation.
The report looked at public sector outsourcing in Alberta with a focus on the risks it presents and how these risks can be mitigated. Published in February 2006.
The Commissioner decided to conduct an investigation to examine the management of Ministers' email addresses and emails, generally. Published in November 2011.
A paramountcy provision states that a provision in law this is paramount trumps the other law when there are two provisions that are in conflict or are inconsistent with each other. This report outlines how a paramountcy provision works, when it should be used, and provides examples of appropriate and inappropriate paramountcy provisions relative to the FOIP Act. Published in November 2011.
At the request of the Deputy Minister of Municipal Affairs, the Office of the Information and Privacy Commissioner and the Office of the Auditor General conducted an audit of Alberta Registries. Published in April 1998.
Following mediation or investigation, an applicant or complainant may request a matter go to inquiry to be decided. Updated in March 2011.
This form can be used to request a review, file a privacy complaint, request a correction of personal information, and request a third party review. Updated in March 2017.
This form is for use by public bodies to request a time extension for a response to an access request. Updated in September 2016.
This document is intended to help public bodies understand when to consider a time extension request under sections 14(1) and (2) of the Freedom of Information and Protection of Privacy Act (FOIP Act) and how to complete the Request for Time Extension Under Section 14 Form (RFTE) for submission to the OIPC. Published in September 2016.
On July 26, 2014, an op-ed written by the Commissioners of Alberta and British Columbia was published in The Globe and Mail regarding the complex legal and jurisdictional issues surrounding certain residential school records.
The purpose of this document is to provide parties with a summary of the procedures under which reviews and investigations are conducted by the OIPC and the anticipated date for completion of the reviews and investigations.
This report presents the findings and recommendations from a review of the Government of Alberta’s “Public Disclosure of Travel and Expenses Policy” which mandated proactive online disclosure of travel, meal and hospitality expenses claimed by ministers, associate ministers, ministerial political staff, senior officials, deputy ministers and executive managers. Published in June 2015.
This form is for public bodies to ask whether the OIPC has received a third party request for review on an access request. Updated in March 2015.
On April 24, 2018, federal, provincial, and territorial privacy protection authorities wrote to the federal Minister of Infrastructure and Communities urging Infrastructure Canada to proactively take steps to ensure that privacy and security of personal information are specifically considered in the selection, design, and implementation of the winning proposals in Infrastructure Canada’s Smart Cities Challenge, which was launched under the Government of Canada’s Impact Canada Initiative.
The OIPC commissioned a survey to assess Albertans' awareness and understanding of privacy issues in general, and the Health Information Act in particular. Published in March 2003.
The OIPC commissioned a stakeholder survey to assess implementation of access and privacy programs, and access and privacy issues in general, of public bodies, health custodians and private sector organizations. Published in November 2012.
The OIPC provided this information to assist in understanding the rules to follow when taking photographs of students in schools. Published in December 2010.
On May 12, 2017, the Commissioner presented to the Alberta Education Curriculum Review Working Groups about embedding the teaching of privacy within Alberta's curriculum.
This form is meant for change of contact information only if you are an affected party and your identity has not been disclosed to the other parties involved in the file. Updated in July 2010.
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