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What's New

The following is a list of some of the most recent postings on the website, including Orders, Investigation Reports, news releases and resources. The dates below correspond to the date that each item was posted on the website.

Order F2019-03: Agriculture and Forestry
March 19, 2019

On July 5, 2017, an applicant requested all briefing notes created as a result of or in preparation for meetings between the Minister of Agriculture and Forestry and the Deputy Minister of Agriculture and Forestry. Alberta Agriculture and Forestry did not respond to the applicant. The Adjudicator ordered Agriculture and Forestry to respond to the applicant.

Order F2019-04: Edmonton Police Service
March 19, 2019

On December 12, 2018, an applicant made an access request to the Edmonton Police Service (EPS). The Adjudicator found that EPS did not respond within the time limit set out in the FOIP Act. However, EPS responded to the applicant during the inquiry.

Order F2019-05: AHRC and JSG
March 19, 2019

The complainant was employed by the Alberta Human Rights Commission (AHRC). The complainant left the workplace immediately after his employment ended. He stated that he was told his personal files would be collected and returned to him. However, he said that these items were not returned to him and was told that the files were subject to a review by his employer. The individual made a complaint to the OIPC that AHRC collected, used or disclosed his personal information in his personal files. Alberta Justice and Solicitor General (JSG) was added as a party to the inquiry. The Adjudicator made several findings in relation to whether AHRC or JSG collected, used or disclosed the complainant's personal information in contravention of the FOIP Act. The Adjudicator also made determinations on whether reasonable security arrangements had been made by AHRC and JSG.

News Release: OIPC Investigation into GoA Email Management
March 12, 2019

The OIPC released an investigation report under the FOIP Act that looked into the management and storage of email at four Government of Alberta (GoA) departments – Service Alberta, Alberta Transportation, Alberta Education and Executive Council. The investigation was opened after the Official Opposition wrote to the Commissioner outlining several concerns about the GoA’s use of email based on access to information request responses it had received from GoA departments.

Investiation Report F2019-IR-01: GoA Email Management
March 12, 2019

This investigation looked into the management and storage of email at four Government of Alberta (GoA) departments – Service Alberta, Alberta Transportation, Alberta Education and Executive Council. The investigation was opened after the Official Opposition wrote to the Commissioner outlining several concerns about the GoA’s use of email based on access to information request responses it had received from GoA departments.

Resource: 8 Tips for Managing Email
March 12, 2019

This one-page tip sheet is based on the OIPC's Guidelines for Managing Email. This guidance was issued to assist public bodies, health custodians and private sector organizations and their staff in understanding that emails are records and should be managed in accordance with records management principles and the requirements of Alberta’s access to information and privacy legislation.

Resource: Guidelines for Managing Emails
March 12, 2019

The OIPC issued this high-level guidance document to assist public bodies, health custodians and private sector organizations and their staff in understanding that emails are records and should be managed in accordance with records management principles and the requirements of Alberta’s access to information and privacy legislation. Although the guidance provided in this document is directed at managing emails, the general principles may assist in managing records in other formats.

Order F2019-02: Alberta Education
March 12, 2019

An individual requested access to a list of Twitter users or accounts that had been blocked for each Twitter account operated or authorized by Alberta Education. Alberta Education severed the names of some blocked Twitter accounts. The Adjudicator determined that there was insufficient evidence to establish that the names of blocked Twitter accounts had a personal dimension, and directed Alberta Education to give the applicant access to the severed information.

Order F2019-01: City of Calgary
February 11, 2019

On March 22, 2018, an applicant made an access request to the City of Calgary. The City of Calgary did not respond to the applicant within the time limit set out in the FOIP Act (section 11). The Adjudicator ordered the City of Calgary to respond to the applicant.

News Release: Conviction for Snooping on Health Information
January 22, 2019

A lab assistant with Calgary Laboratory Services (CLS) pleaded guilty to and was fined $3,500 for accessing health information in violation of the Health Information Act (HIA) on January 15, 2019. The lab assistant was found to have inappropriately accessed the health records of 11 Albertans between July 18, 2016 and September 5, 2017.

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